Ultimate Guide: Mastering the Art of Choosing Multiple Emails in Gmail
Discover the Ultimate List of Gmail’s Fastest Typing Tricks
Managing and organizing your email can work just fine using drag and drop. But if you have a lot of email, learning Gmail’s keyboard commands (along with someGmail tricks and tips ) can save you hours. Here are more than two dozen to pick from. Oh, don’t be intimidated. Just pick one and try it out for a bit. Then come back to learn more.
Information in this article applies to the web version of Gmail. The instructions are the same regardless of which browser you use.
Disclaimer: This post includes affiliate links
If you click on a link and make a purchase, I may receive a commission at no extra cost to you.
How to Enable Gmail Shortcuts
To use Gmail shortcuts, you must first enable them in the Settings menu.
- Select the gear in the upper-right corner of Gmail, and then select Settings from the drop-down menu.
- Scroll down to the Keyboard shortcuts section and select Keyboard shortcuts on .
- Scroll to the bottom of the page and select Save Changes .
How to Create, Send, and Forward Email
With Gmailkeyboard shortcuts, you can quickly create, send, and forward Gmail messages:
- Create a new message (C) : Press theC key to create a new message.
- Create a new message in a new tab (D) : Press theD key to create a new message in a new browser tab.
- Send an email (Ctrl +Enter) : PressCtrl +Enter to send an open message.
- Forward a message (F) : PressF to forward an open message.
On Macs, use theCommand key in place of theCtrl key.
How to Reply to Email
By using theR andA keys, you can quickly reply toemail messages or send to multiple recipients:
- Reply to a message (R) : PressR to reply to an open message.
- Reply to all (A) : PressA to reply to all recipients of a message.
How to Scroll Through Emails
These shortcuts are handy for navigating through your messages and long email threads:
- Scroll down an email list (J) : Press theJ key to scroll down.
- Scroll up an email list (K) : Press theK key to scroll up.
- Scroll through an email thread (N) : PressN to quickly scroll down multiple conversations in a thread.
How to Select Multiple Emails
Need to select a bunch of emails at the same time? This shortcut will save you from having to click on each email separately:
- Select multiple emails in a row (Shift) : Check the box beside the first email in the series, then press and hold theShift key and check the box for the last email in the series. Everything between both boxes will be selected.
How to Add Formatting to Email Text
Use these commands to apply text formatting while you compose a message. Perform the same actions to undo the formatting:
- Bold text (Ctrl +B) : Highlight the text you wish to bold, and then pressCtrl +B .
- Italicize text (Ctrl +I) : Highlight the text you wish to italicize, and then pressCtrl +I .
- Underline text (Ctrl +U) : Highlight the text you wish to underline, and then pressCtrl +U .
- Undo last action (Ctrl +Z) : PressCtrl +Z to undo the previous action.
On Mac computers, use theCommand key in place of theCtrl key.
How to Add Elements to an Email
Addling links, numbered lists, and bullet points to your emails can also be done using keyboard shortcuts:
- Insert a hyperlink (Ctrl +K) : To insert a URL link, highlight the desired text and pressCtrl +K .
- Insert a numbered list (Ctrl +Shift +7) : Insert the cursor where you want the numbered list to appear, then pressCtrl +Shift +7 .
- Insert bullet points (Ctrl +Shift +8) : Insert the cursor where you want the bullet list to appear, then pressCtrl +Shift +8 .
On Mac computers, use theCommand key in place of theCtrl key.
Email Maintenance Shortcuts
Use these shortcuts to help manage your inbox:
- Find an email (/) : Press**/** to place the cursor in the search bar.
- Archive an email (E) : Open an email or select it by clicking the box beside the sender’s name, then pressE to archive it.
- Delete an email (Shift +3) : Open an email or select it by clicking the box beside the sender’s name, then pressShift +3 tosend the email to the trash .
- Mark an email as unread (Shift +U) : Open an email or select it by clicking the box beside the sender’s name, then pressShift +U to mark it as unread.
- Mark a message as important (Shift +=) : Open an email or select it by clicking the box beside the sender’s name, then pressShift += to mark it as important.
“Go to” Shortcuts in Gmail
The following shortcuts can be used fornavigating Gmail . Unlike the shortcuts above, the individual keys must be pressed separately rather than simultaneously
- Go to Tasks (G, then K) : Press the G key, then press K to openGoogle Tasks .
- Go to Contacts (G, then C) : Press theG key, then pressC to open your contacts list.
- Go to Starred conversations (G, then S) : Press theG key, then pressS to see yourstarred Gmail messages .
- Go to Sent messages (G, then T) : Press theG key, then pressT to see sent messages.
- Go to Drafts (G, then D) : Press theG key, then pressD to see your message drafts.
- Go to All mail (G, then A) : Press theG key, then pressA to see all messages.
- Move from different fields (Tab): Press theTab key to jump down the different fields in your email composition screen. To go in the opposite direction, pressShift +Tab .
How to View All Gmail Shortcuts
Need help remembering a shortcut? You can quickly pull up the entire list with a keyboard shortcut:
- Open keyboard shortcut help (Shift +?) : PressShift +? to get the full list of Gmail keyboard shortcuts.
Was this page helpful?
Thanks for letting us know!
Get the Latest Tech News Delivered Every Day
Tell us why!
Other Not enough details Hard to understand
Submit
Also read:
- [New] Unveiling the Power of Photo Editing Techniques to Add Text in Windows/MacOS
- [Updated] 2024 Approved Essential Tips for Vimeo Video Logging
- [Updated] Frequency Fluctuations for Game Mastery
- [Updated] In 2024, Professional Livestream Tools Outside of Standard OBS
- Boost Your Apple Watch's Battery Performance: Top 8 Configurations Revealed
- Celebrate Independence Day With Unbeatable 4Th of July Cellphone Bargains at ZDNet
- Discover the Innovation: Apple's Cutting-Edge iPhone Launch Event
- In 2024, Avoid Virtual Reality Queasiness 5 Useful Tips
- In 2024, What to do if your iPhone 11 Pro has bad ESN or blacklisted IMEI?
- IPad Pro Showdown: Choosing Between the Powerful M1 and Advanced M2 Chips - Insights From ZDNet
- New Exploring the Most Popular Websites for Chilling Soundtracks (2023 Rankings)
- The Best Free CAD Programs You Should Try Today!
- Ultimate Guide: Choosing the Right Video Downloaders - Your Top 13 Picks for Free and Subscription-Based Tools
- Ultimate Solution: Overcoming the Notorious 2024 Fatal Error Crash in Halo 4 Using UE4 Fixes
- Unveiling the Top 3 Innovative Features of the New iPhone 16: Reasons to Upgrade Now - TechExplorer
- Why I Swapped My Pricey Apple and Meta VR Headsets for Cost-Effective XR Wearables - Insights Shared on ZDNET
- Title: Ultimate Guide: Mastering the Art of Choosing Multiple Emails in Gmail
- Author: John
- Created at : 2024-10-29 20:25:34
- Updated at : 2024-11-05 18:09:30
- Link: https://techno-recovery.techidaily.com/ultimate-guide-mastering-the-art-of-choosing-multiple-emails-in-gmail/
- License: This work is licensed under CC BY-NC-SA 4.0.